To become a member, you need to register some personal information. We will only collect and store necessary personal information such as name, address, (home and email) telephone number and specific calligraphy-related interests.
By submitting this information, you are agreeing to our use of it for communication and administration purposes. NWCA retains and processes members’ data for mailing and administration purposes so that we may contact you with information relating to your membership, send out Newsletters and inform you of NWCA activities.

Non-members enquiring about or attending NWCA workshops or activities need to register some necessary personal information such as name and email address.
Non-members data is stored only with your agreed permission and will only be used to inform you of forthcoming workshops and NWCA activities.

Website enquiry forms also require some personal information to be submitted.
Data is stored in both electronic and paper format. This data is accessed by a restricted number of appointed individuals. On expiry of membership, all data is removed from our records. Details resulting from website enquiries will be deleted after 12 months. Details from workshop bookings will be deleted one month after the workshop takes place.
All enquiries, workshop bookings and membership renewals made via our website are managed within NWCA in strict confidence. NWCA does not store financial information. We will not share your data with a third party unless legally obliged to do so.

Payments made via PayPal are subject to the PayPal Privacy Policy.

The GDPR gives you the following rights;
- Right to access; You have the right of access to your personal data and how it is processed. Contact the secretary to ask what data we hold.
- Right to rectification; If your data changes, (e.g. relocation, phone number), the information is incorrect or you think there is information missing, you should contact the secretary and provide any necessary information in writing.
- Right to erasure; You may request removal of your personal information at any time by contacting the secretary in writing.
- Right to restrict processing; Members and non-members have the right to limit how we use their data. Contact the secretary in writing to restrict how we process your data.
- Right to data portability; you have the right to request a transfer of your data to another organisation or to obtain and reuse that data for your own purposes. You should send a written request to the secretary.
- Right to object; You have the right to object to the use of your data. Contact the secretary in writing stating your objections.

The NWCA website is encrypted so that all information sent to or from it is kept private. Our website is hosted by IONOS, a company based in Germany. Details of their privacy policy can be found on their website.

Privacy policy for Websites 2022: Templates - IONOS

Any questions on how we collect and use your data may be sent to the secretary. This privacy policy will be reviewed and amended as necessary to ensure we keep up to date with new legal requirements.

This privacy policy was last updated on 9th February 2023