PRIVACY Policy

The North West Calligraphers Association (NWCA) is a non-profit making membership organisation whose objective is to further the education and appreciation of calligraphy and lettering in the North West of England.

We are committed to the safety, privacy and security of your personal data.

MEMBERSHIP

To become a member, you need to register some personal information. We will only collect and store necessary personal information such as name, address, (home and email) telephone number and specific interest area.

Website enquiry forms also require some personal information to be submitted.

By submitting this information, you are agreeing to our use of it for communication and administration purposes.

Members’ data is stored in electronic and paper format. This is accessed by a restricted number of appointed individuals. On expiry of membership, all data is removed from our records. Details resulting from website enquiries will be deleted after 12 months. Details from workshop bookings will be deleted after the workshop takes place.

NWCA retains and processes members’ data for mailing and administration purposes so that we may contact you with information relating to your membership, send out Newsletters and inform you of NWCA activities.

We will not share your data with a third party unless legally obliged to do so.

Any workshop booking or membership renewal via our website is dealt with internally in strict confidence. NWCA does not store financial information.

Payments made via PayPal are subject to the PayPal Privacy Policy.

DATA PROTECTION

The GDPR gives you the following rights;

  • Right to access; You have the right of access to your personal data and how it is processed. Contact the membership co-ordinator to ask what data we hold.
  • Right to rectification; If your data changes, (e.g. relocation, phone number), the information is incorrect or you think there is information missing, you should contact the secretary and provide any necessary information in writing.
  • Right to erasure; A member may request removal of their personal information at any time by contacting the secretary in writing. Doing this will mean we are unable to send you printed matter or email notifications.
  • Right to restrict processing; Members have the right to limit how we use their data. It means NWCA can hold their data but may not be able to use it for mailing etc. Write to the secretary to restrict how we process your data.
  • Right to data portability; a member has the right to request a transfer of their data to another organisation or to obtain and reuse data for their own purposes. You should send a written request to the secretary.
  • Right to object; Should NWCA wish to use a members’ data, such as a name or website, we will always ask for permission. Members can object to the use of their data should they so wish by submitting the objection in writing to the secretary.

The NWCA website is encrypted so that all information sent to or from it is kept private. Our website is hosted by a UK- based company, Eco Hosting Ltd. Details of their privacy policy can be found on their website.

Any questions on how we collect and use your data may be sent to the secretary. This privacy policy will be reviewed and amended as necessary to ensure we keep up to date with new legal requirements.

This privacy policy was last updated on 18th August 2020.